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Halsted AI

Pricing

The prices are on the website.

Which should not be remarkable, and somehow in this industry it is. Nothing here says “starting from” in the sense of “we will work out what you can afford.” You get a fixed quote before anything begins and it does not move.

Start here

The AI Opportunity Audit

$2,500Two weeks, start to finish

Two weeks looking at how the business really runs. You get a written plan: what to automate first, what it costs, what it returns, what to leave alone.

Find less than three times the fee in recoverable value and you do not pay for it.
The full $2,500 comes off the price of any build you start within 60 days.
Book the audit

Included

  • Two hours with you, two more with whoever runs the front desk
  • We phone your office like a patient and write down what happened
  • Every place someone retypes what a computer already had
  • A ranked list of fixes, with a dollar figure on each
  • Straight answers on HIPAA and what your software already does
  • A fixed-price quote, no obligation

Then build one thing

Fixed-price builds

Quoted exactly after the audit. The numbers below are starting points. Four locations on a closed EHR costs more than one office on a modern cloud system, and the audit tells you which of those you are before you commit to anything.

from $9,800

Front Desk

Nobody has to answer the phone anymore.

Picks up every call and text at any hour. Books, reschedules, cancels, and handles the twenty questions your staff field all day. Hands over the moment a call needs a person.

  • Answers every call, including after hours and during the lunch rush
  • Books and reschedules straight into your practice management system
  • Answers insurance, hours, location, pricing and prep questions
  • Texts back missed calls within seconds
  • Puts anything urgent or clinical straight through to a person
  • Sends you a daily transcript of everything it said

Live in 3–4 weeks

from $14,500

Intake & Records

The paperwork fills itself in.

What a patient writes on a form arrives in the chart with nobody retyping it. Insurance checked before they walk in. A one-page summary on the provider's screen that morning.

  • Digital intake forms that land in the chart, not in a PDF pile
  • Insurance eligibility checked and flagged before the visit
  • Referral letters, scans and faxes read and filed automatically
  • A one-page pre-visit summary for the provider
  • Flags missing information while there's still time to fix it

Live in 4–6 weeks

from $16,500

Revenue & Recall

The money you have already earned, collected.

Accepted treatment nobody booked. Patients who stopped coming. Denials nobody appealed. This works all three lists every week, politely, at a fixed monthly cost.

  • Works your unscheduled treatment list every week
  • Reactivates patients who haven't been in for 12+ months
  • Triages claim denials and drafts the appeal
  • Chases outstanding balances in a tone you have approved
  • Reports what it recovered, in dollars, every month

Live in 4–6 weeks

Then keep it alive

The Care Plan

$1,200 – $3,800per month

How it stays useful. We watch it, tune it when it drifts, retrain it when your hours or providers change, and build something new each quarter.

Priced on volume and how many systems we're watching. Month to month, thirty days' notice, no exit fee.

  • We read what it says and watch what it does
  • Monthly report: what it handled, what it escalated, what it recovered
  • Unlimited tuning as your hours, providers and services change
  • Your staff can text us, and a person answers
  • One new automation built every quarter, included
  • Annual privacy and access review

For context

What the alternatives cost

OptionRoughlyWhat you actually get
A big consultancy$60k+ and six monthsA strategy, a steering committee, and a pilot that stops the week the engagement does.
A freelancer on a marketplace$3k and a lot of hopeSomething that works in the demo, has no monitoring, and that nobody can maintain a year later.
Your software vendorIncluded, eventuallyWhatever their average customer needs, on their roadmap, inside their product only.
Us →$2,500, then a fixed quoteA priced plan in two weeks, a working system in a month or two, and somebody who answers the phone a year later.

Those first three are fair descriptions rather than straw men. Each is genuinely the right answer for somebody. If you have a hundred locations, hire the consultancy. If you need one script written, hire the freelancer. The scorecard will tell you honestly which camp you're in.

About the money and the risk

Is this HIPAA compliant?

It has to be, or we don't build it. We sign a BAA before anything starts. Patient information only ever passes through systems covered by one, so nothing gets pasted into a consumer chatbot. Every build comes with a one-page data map: what information goes where, who can see it, how long it is kept. If a vendor will not sign a BAA, we do not use that vendor.

My software company says they already have AI. Why do I need you?

Sometimes you genuinely don't, and the audit will say so. It is the cheapest outcome available to you and you should hear it from us. Software vendors build for their average customer and their features work inside their own product. Your expensive problem usually sits in the gap between four different systems. A gap starts where one vendor stops, so no vendor owns it.

My staff is going to hate this.

They hate it when it lands on them without warning. We bring the front desk in during the build, not on go-live day, and we start with the tasks they already complain about: the retyping, the hold queue, the same five questions forty times a week. What usually happens is the front desk ends up defending it, because the boring half of the job disappears and the half they actually like gets easier.

What if we hate it?

The audit is refundable if it cannot find three times its cost in recoverable time and revenue. Builds are fixed price, so you know the number before anything starts. Support is month to month on thirty days' notice. There is no long contract anywhere in this.

How long until we see anything?

Two weeks to the plan. Another three to six to get the first thing running properly. Front Desk is usually answering calls within a month of signing, because it does not need access to clinical records before it starts earning.

Fixed price. Refundable. Credited back.

Three separate ways we've made this cheap to try. The only thing left is two weeks of your attention.

Book the audit Not ready? Take the 2-minute scorecard